Your weekly rota. Done in seconds, not hours.
Upload your staff data. ÉascaDesk Scheduler automatically generates an optimised schedule in seconds — and hands it back as a ready-to-use Excel file.
Upload. Solve. Download.
Three steps. No complicated setup. No employee app to roll out. Just fill in a template, upload it, and get your rota back.
Fill in the Excel template
Enter your employees, their skills, availability, and shift requirements into a standard Excel template. If you're already managing staff in a spreadsheet, you're halfway there.
Upload & solve
Upload the file. ÉascaDesk Scheduler runs a constraint-based solve — matching staff to shifts based on skills, availability, hours, and coverage requirements — and returns a complete schedule in seconds.
Preview, adjust & download
Review your schedule as an interactive Gantt chart in-browser. Make any adjustments you need, then download the completed rota as a formatted, multi-sheet Excel workbook — ready to share with your team.
Built for small businesses with shift workers
If you're still building your rota manually — in Excel, on paper, or in your head — ÉascaDesk Scheduler was made for you.
Cafés & restaurants
Variable shifts, split days, weekend peaks. Generate a full week's rota in seconds — not an afternoon.
Retail & franchises
Franchise outlets, convenience stores, independents. Flat pricing means the cost doesn't grow with your headcount.
Gyms & leisure
Mixed skill sets, class cover, reception shifts. The scheduler handles the complexity so you don't have to.
Pharmacies & clinics
Minimum staffing levels, skill-matched cover, compliance requirements — enforced automatically every time.
More powerful than a template. Far simpler than enterprise software.
ÉascaDesk Scheduler sits in a gap that nothing else fills — real scheduling automation at a price that makes sense for a small business.
Save 3–5 hours a week
The average shift manager spends 3 to 5 hours building the weekly rota. Scheduler brings that down to minutes — without taking away your control. You still review and approve every schedule.
No gaps. No conflicts.
The scheduler enforces your rules automatically — skills matched to shifts, availability respected, minimum coverage met. Conflicts that used to slip through are caught before the schedule is built.
Flat price — not per employee
Most scheduling tools charge per employee per month. A 20-person team on a competitor's platform can cost €60–€100/month. ÉascaDesk Scheduler is a flat monthly fee — no punishment for growing your team.
Someone called in sick. Sorted in seconds.
Sudden absences are the most disruptive part of managing shift workers. When someone calls in sick, ÉascaDesk Scheduler instantly identifies the best available person to cover — matching on skills, availability, and hours — and presents a ranked recommendation.
You stay in control: review the suggestion, confirm it, and the updated schedule is ready. No group chats, no frantic phone calls, no guesswork.
Your shifts, scheduled. Your hours, recorded. Your business, protected.
In Spain and across the EU, recording employee working hours is a legal obligation. ÉascaDesk Scheduler's WhatsApp Clock-In feature makes compliance effortless — employees clock in and out via a simple WhatsApp message. No app to install. No new system to learn.
- Employee messages the bot to clock in — receives a timestamp confirmation
- On clock-out, the bot replies with total hours worked for the day
- Manager dashboard shows all clock-in/out records in real time
- Export reports for compliance — share digital access with authorities when required
Reply IN to clock in.
Saturday, 08:02am
Have a great shift!
Saturday, 4:18pm
Hours worked today: 8h 16m
What the scheduler optimises for
- Skill matching — right person for every shift
- Availability — preferred, unpreferred, unavailable
- Minimum hours per employee per week
- Shift coverage requirements
- Up to 60 days scheduling horizon (Pro)
No employee app. No onboarding. No IT.
Your employees don't need to download anything. There's no new system for them to learn. The output is a standard Excel file — the same format your team already knows.
Setup takes minutes. You don't need IT support, a training day, or a vendor onboarding call. Fill in the template and go.
Simple, transparent pricing
One flat monthly fee. No per-employee charges. No contracts. Cancel any time.
- 1 solve per month
- Up to 14-day scheduling horizon
- Full constraint-based optimisation
- In-browser Gantt chart preview
- Excel download
- No credit card required
- Unlimited solves per month
- Up to 60-day scheduling horizon
- Full constraint-based optimisation
- In-browser Gantt chart preview
- Excel download
- Priority support
- WhatsApp clock-in & out
- Hours worked reports & compliance export
Flat monthly fee — the price does not increase based on team size or number of employees.
Common questions
Stop building your rota by hand.
Try ÉascaDesk Scheduler free today — no credit card, no commitment. Or book a demo and we'll show you how it works for your specific business.